Prior to the event, members of our team had to help the facilitators by role playing the graduate, going up on stage to receive the diploma and making our way down. We had to rehearse 2 times a week for about 3 weeks each session spanning 3 hours!
On 29th May 2013, we reported as early as 7am in school.
We dressed in our smart blazers and headed down to the auditorium for a briefing by Mr Raymond Wong on our duties for the day.
We were assigned to usher and do crowd control to ensure we can start the ceremony on time. Other team members were stationed at the registration booth to issue graduate’s seat numbers. Registration was smooth and done without hiccups throughout the day.
Our other duty was to usher graduates in an orderly manner to their seats. We were also tasked to ensure that the graduates were present when needed.
It was a long day of 3 sessions of graduation ceremonies, but we had breaks and treated to some delicious food in NYP lounge.
At the end of the day, we were happy to get good feedback on our performance by the lecturer in charge. We have learnt that a huge amount of effort needs to be put in to make sure that the event runs through smoothly. We have also seen the importance of good communication amongst the event organizers. Something that seems as simple as timing of stage lighting required a lot of communication to perfect, and we observed that firsthand. All in all, it was a tiring day but we enjoyed the event and we were happy to have helped our seniors have a memorable graduation.