EMRS Team 3 organised a mini roadshow- Pit Stop at NYP on
the 9th of September, Tuesday from 10:30am-3:30pm. Our objective of
this event is to learn about the process of planning and execution of an event
from scratch.
At the same time, we also learnt how to manage our time
well to meet the deadlines given as well as how to market and display our
products in a professional and appealing manner to our potential customers.
We adopted the Formula 1 (F1) theme which revolves around
the colours- black, white and red.
Pre-Event
Preparation and Set up
During the pre-event, we brainstormed for many different
themes for the mini roadshow. We managed to agree on the theme- Pit Stop as it
is a catchy and relevant theme which will appeal to people of all ages. Pit
Stop concept is to enable people to take a break from their hectic schedules
and recharge themselves with our wide variety of products.
To attract many customers to our booth, we painted our
banner a bright red with bold black letters. We also added a race car to link
it to the F1 theme. We managed to stay within the given budget as we re-used
some of the items prepared by the previous batches of EMRS students. We managed
to finish our props and planning within the duration given.
Our
artists working on the car
Group
picture!!
The
event itself
We
divided the teams into groups. One group took charge of the collection of
logistics at the fixtures room whereas the other took charge of the stocks and
A&P props. We managed to complete the set-up around 10:15am. After which,
we sent our 2 groups of mobile sellers out to do sales to reach out to more
people.
The
various areas that we covered was mainly the engineering and business blocks.
We approached lecturers, NYP students, non-NYP students, vendors, TEP students,
etc. We provided them with a portable price list and delivered the products
directly to them which makes them more inclined to buy our products.
Group
photo of Team 3 together with Ms Quek
Our
price list according to the theme!
Arranging
products for mobile selling
Adjusting
the traffic light
Post-Event
After
the event, we felt very exhausted but it was a worthwhile experience as we had
a lot of fun engaging with customers and working as a team. After the event
ended at 3:30pm, we tore down the props, returned the various fixtures and
cleared up the venue. Thereafter, we proceeded to the room to count the
remaining stocks and finalise the accounts. This was a really an eye-opener for
us as it was the first time most of us have planned and executed an event from
scratch.
Counting
stocks
In
conclusion, we felt that our event was a huge success. We managed to exceed our
sales target and learnt a lot about planning and executing an event. All in
all, it was a fun and memorable experience for EMRS Team 3!
