On 9th October 2012, EMRS
Team 3 led its fellow team-mates to execute the Customised Study Path (CSP)
exercise.
The Customised Study Path exercise is for
students who are not auto-registered for modules, because they could have
failed previous modules, got debarred or were differed from exams. As such,
their timetables were not auto-generated resulting in them having to plan it
themselves, with the help of their course administrators.
Planning the CSP exercise was quite
challenging as we had to solve a variety of problems, such as planning the
queue system, the room layouts, the signage and the manpower required. Everyone in Team 3 came brainstormed on how
the registration system should be carried out. In the end,we
decided to have the CSP students fill up their details on a form instead of sticking to
the queue number system used by the previous round of EMRS students
We also faced the situation whereby the
information which was provided to us kept changing. One example is when we
realised that there were actually more CSP students than originally planned
for, resulting in us having to revise our room layouts. Fortunately, we had a
vacant room, which we could use as a waiting room to handle the overflow. Thus,
change is not bad – it simply creates new challenges and new possibilities!
PREPARATION!
On the morning of the event, the whole of Team
3 was activated to assist in the set up. As there were four rooms that needed
to be arranged, Team 3 was divided into four groups and each group arranged one
room.
We then proceeded to set up the standees at
level 1, 2, 3 and 5. However, we realized that the A4 posters for the standees
were too small to be seen by the CSP students. Therefore, we decided to
re-print the posters in A3 size. Due to the change in the size of the posters,
we had to redo the cardboard backing as well. However, the team worked together and we were
able complete everything by 12pm.
Entrance
to the counselling room
THE EVENT!
All the EMRS students were issued lanyards
so that the CSP students could identify them. Khatau conducted a final briefing
to all before dismissing them to their respective stations to prepare for the
commencement of the event.
Usher
QQ, on standby by to direct the students.
Usher
Hilmi, who directed students and went the extra mile to open the door for them.
“Instructions
to students.”
The CSP exercise commenced at 2pm sharp. When
the CSP students went into their respective counselling room, their details
were taken down by our registration helpers. The registration helpers would
call out the students to enter the counselling room on a first-come-first-serve
basis. However reacted according to situations,
and everything worked out well.
The HTM
room.
Helpers
Joey and Abigail had to track who came first, for each year, on a single sheet
of paper.
Next, they
proceeded to B.505 or B.512 to plan and print their timetable. There were 6 lab
assistants from EMRS to help the CSP students to register their
timetables.
Lab
B.512, manned by Sean, Shi Min and Xiaolan.
Lab
B.505, manned by Farah, Samantha and Nabilah.
Samantha
assisting a student.
After the students had printed their
timetables, they returned to their respective counselling room and got their
timetables approved.
At the end of the exercise, the registration helpers
arranged the room furniture back to their original position before they returned
to EMRS project room. The OICs then made
their rounds to ensure the counselling rooms were tidy and locked.
Overall, we felt that the event went
smoothly and was a success. Although there were many oversight and last minute
changes leading up to, and during the event, we managed to solve them quickly.
WE even received a compliment from Mr. Puar on our outstanding performance.
The OICs, Zhi
Wei (left) and Khatau (right) with Sharine (centre)
EMRS 1213
S2R1
