Customized Study Path 2015

The Customized Study Path (CSP) event took place on the 9th of October 2015 from 9.00am to 12.30pm

Objectives

The objectives of CSP is to help students who are required to retake certain modules to attend a counselling session with their respective lectures/PEMs and to plan out their timetable for the next semester.

The main roles for EMRS in this CSP event include;

1. To ensure the CSP event run as smoothly as possible.

2. To help CSP students resolve any clashes in the planning of their timetables.

Pre-Event Preparation

In order to be better prepared for this event, we started planning for the event even before our mini roadshow started, and the four OICs were Shaheerah, Dione, Darren & HaoYi.

With all the EMRS students in all three teams being involved in this event, the OICs also have to plan out the manpower allocation.

Together, we came out with a floor-plan that we feel will best cater to the needs of the students, course managers and the respective PEMS. 

Floor Plan for Block D where the counselling for the CSP students will take place.

Reporting Rooms layout

  

By default, we will take on the queue system of 'First Come First Serve'. However, taking into consideration of the variety of courses and lecturers involved, we had prepared for an overall of 4 different kinds of queue system to suit whatever the preference of the lectures may be.

We also displayed various signage and posters to direct the students to the designated reporting rooms.

Before and after layout

Reporting Room

Counselling rooms before & after

Larger counselling rooms

Day of the event
At 9am, both reporting rooms were flooded with people and everyone was already busy doing their part.

PowerPoint slides to inform students on what to do

CSP students reporting to the reporting room to have their attendance taken

Our helpers who were camera shy …

Counselling in progress *SHHHH*

Students waiting for their turn to be counselled

Report here thank you.

Block B printing lab where students print out their customized timetables.

Featuring the team in-charge of the event, Team 3!

Overall, it was a challenging yet interesting event for all those who were involved. With this event, we learnt how to manage large crowds, better utilization of fixtures and also have a better idea of how to plan and manage any future events that may be similar to this.
Through this event, we also came to understand that no matter how hard or how detailed we might have planned for an event, there is no such thing as a perfect plan. Although there were unforeseen circumstances along with some minor hiccups here and there, with the right attitude and guidance from our supervisor, Miss Quek, we managed to put through the event smoothly.

Mini Events Roadshow "Snacks Heaven"

Introduction

Our team was given the opportunity to organize a roadshow for our first event. We were required to source for external vendors to give us a feel on how to run an actual event in the future. For the first 2 weeks, our team was deciding on the theme, products and vendors that would be suitable for our event. After rounds of discussion, we decided to work with Munch Munch and Gelato Art.

Munch Munch is a snack retailer which provides a wide range of products which we can choose from. It has stores located at Chinatown Point and Fusionapollis. They also provide service online for customers to make their purchases.

Gelato Art is a Gelato company that has a retail shop at Clementi and they also provide catering for bigger events.

Pre Event:

Vendor selection:

We decided to work with Munch Munch and Gelato Art as they were easier to work with as compared to other food retailers like Biscuit King. They offered us favourable terms and were easy to communicate with.

Advertising & Promotions(A&P):

This is our A&P team working hard on the flyers and posters!

After many rounds of design, our team was able to deliver a stunning poster. The poster had gone through much scrutiny and our team worked tirelessly to come up with the banner for the booth as well. The mobile sales box was also designed and created by them using raw materials which could be found around their homes. Through this event, it has thought us to be more creative as we had limited resources and budget. Therefore, our team had to think out of the box.

Finance:

Deciding on the budget

Our finance team were in charge of pricing the individual products and deciding the amount of inventory to be brought in. The finance team was also in charge of planning the budget that will be used for A&P and the P&L statement. There were many changes to the pricing of the goods as there were many considerations in deciding the most suitable pricing. Our team did a market survey on the prices that people will pay for a cup of gelato and a packet of snack.

Products:

                           

The team preparing the booth the day before the event.

Our team was working hard the day before the event to ensure that everything is in place before the set up. We were also doing final touch ups to the banners and cutting out visual marketing tools to make our booth more outstanding. We printed out the signs announcing the discounts - ‘3 for $7’ for the snacks and ‘2 for $6’ for the ice cream.

EVENT DAY!!!!

                             

Our menu board looks like a chalk board which shows the different old school snacks available and thus ties in with the whole concept of the booth.

Overall view of the booth

Jenga (Lucky Draw) station

Games Booth:

We had different games stations as well so that customers could have fun playing the games while buying old school snacks. We had Jenga, five stones and a marble games stations. We also had interesting facts such as the history of the games on the table. For the customers to win the Starbucks card, they would need to play 2 games and clock in the fastest time. The two games are pick up marbles and five stones, which are common games that are played when we were young. Therefore, through playing the games, we would like customers to reminisce about their childhood days and it allows the people at the booth to communicate with the customers as well. This helps to build stronger customer relationships and the customers might be able to spread the word of mouth around.

On the first day of our event, we realized that our attractive prize were not obvious enough. Hence, on the second day, we decided to put up a clearer sign:

Lecturer playing our marble game!

And this did made more people want to try the games available at the booth to win the prize. Therefore, by just making the Starbucks prize sign bigger it attracted more people to the booth.

Our “HAPPY BROTHERS” mobile sellers:

Teardown of booth after 2 hectic days

Congratulations to the winner of the $10 Starbucks Card (EMRS is fun)

Post Event

After computing the sales for the two days, we have hit our targeted sales of $1,300. However, our team incurred a 10 cents cash discrepancy. Therefore, our team had learnt to be more careful when it comes to handling of cash.

Challenges faced:

However, there were still a few challenges that the team had faced while setting up the booth. For example, due to the haze, our booth had to move in at the last minute as there were safety precautions to follow. Furthermore, some of the fixtures that we took from the fixtures room were not in working conditions which resulted in delay of set up of the booth.

How did we overcome it?

We placed a poster at the original location indicating the change of venue of our event. As for the fixtures, we substituted them with similar fixtures to replace the ones that were not working.

With love, AWESOME TEAM

Despite the slight hiccups, our team manage to successfully pull-off this event and hitting the sales target. Through this event, our team has become more bonded with one another and will be looking forward for our next event. :D

Event Study Trip 2015 @ Changi Airport

Pre Event

We were given the opportunity to plan for an event study trip for the whole EMRS team. We started planning for this event 2 weeks in advance, 29 September 2015. Prior to the actual date, we went to different places such as the Airforce Museum, Sentosa and Changi Airport to find out if they were suitable for hosting our event.

One of the challenges we faced while planning for the study trip is the haze condition. Our initial plan was to head to Sentosa for a Fort Siloso Tour, however, the haze condition worsened and we had to scrap that whole idea! We were halfway through with the planning and we were only a week away before the actual event date. We overcame it by researching for other iconic locations in Singapore.

Our final choice was narrowed down to Changi Airport as it had a large indoor space for games. We then headed down to Changi Airport for a site visit to plan an amazing race there.

These are some of the places we shortlisted for the games when we went for a site visit.

One of the photo taking stations!

Iconic windmill

One of the game stations!

While we were walking around Changi Airport, we came across the different SG50 exhibitions all around the airport. Thus, we decided to incorporate the information from the exhibitions into the games stations. We came up with the idea of a form of an amazing race so that it will make it entertaining and educational.

This is the game station that the teams were required to get answers from.

The operations that go on behind the scenes of Changi Airport!

More fun facts about Changi Airport’s trains!

After collating all our photos, we headed back to school to continue planning the games. We had randomized groupings for each team so as to allow everyone to get to know members of other teams better!

Just as we thought that that there would be no other problems, another problem came up! The SG50 exhibitions in Changi Airport will be taken down on 30 September! Thus we had to shift forward our event by 3 days, shortening our planning time. Despite having to plan the event in 4 days we managed to pull it off with everyone’s contributions!

Event Day

On 29 September 2015, the whole EMRS team met at Changi Airport Terminal 2 near Starbucks at 10am. After briefing everyone and sorting them out to their different groups, we kicked off the amazing race at 10.30am sharp.

CY hyping himself up for the games!

Ms Yong and Ms Choo!

Things happened too quickly…

Most of the teams completed 8 of the 12 missions given to them before lunch. Hence, at 11.30am we had a time freeze for everyone. During the time freeze, each team was required to answer questions and to do a skit about it!!

Singa Lion is our new friend!

Posing in front of SG50!

Photo booth time!

Collin having fun with tissues!

Our mystery person!

Hello Mr Sudesh!

Everyone went for lunch break with their teams at 12pm. After the 1.5hr lunch break, the amazing race resumed and all the teams dispersed and went on to their next mission.

Post Event

After an exhilarating 5 hours in Changi Airport, the first team that reached the final destination consisted of Darryl, Melissa, Alson, Han Ming, Yao Su, Kai Qin and Regena! The rest of the teams arrived minutes after that, looking very tired as they all had a long day in the airport.

Photo taking in progress!

Serious discussion between the supervisors during the debrief!

Our lovely EMRS team

After everyone had arrived at the meeting location, we all headed upstairs with our 4 supervisors for a prize presentation! All teams received prizes as we wanted to reward them for their hard work and enthusiasm the whole day. It was then followed by a short debrief from our team and supervisors. Everyone seemed to have enjoyed the amazing race despite not being the winning team and it has definitely created a stronger bond among all the teams!