Our Facilitation Workshop

Facilitation Skills Workshop

EMRS Team 3 was tasked to organise a workshop for the TEP students. Vincent and Jing Ni were appointed the overall in-charge of this event and the talk was scheduled to be on 23 August 2012.

Planning a workshop is not as easy as it seems. We must first find out the type of workshop that will interest our students. Sourcing for a trainer with limited budget is even more challenging because most of the trainers we look for need us to at least cover their transportation fees. Fortunately we found a trainer who was willing to conduct a two hours’ facilitation skills workshop for us at no cost.

Although we were given ample time to source for a trainer, we only had two days to organise and prepare for the event. During the preparation of this workshop we had to plan for the manpower and logistics needed for the event. Besides that, we also needed an emcee and hence the team voted for Jing Ni  as she has a sweet voice.

Actual Facilitation skills workshop

Before the event started,  team 3 assisted to set up the necessary logistics needed, such as the flip chart stand requested by the trainer and the setting up of the projector at LTD4.

Mr Chin asked the students the difference between

                   facilitation and brainstorming.

                                                                      

            Trainer going through the materials prepared by the students.

Mr Chin split the students into five groups and engaged the student with different activities and demonstrated how and why facilitation is important in a project. 

Second activities to engage the students. 

 
 

Participants are enjoying themselves during the workshop

Mr Chin and Ms Quek

At the end of the session, Ms Quek presented a token of appreciation to Mr Chin. Most of the students claimed that they enjoyed themselves and brought home with them more tips on how they can better facilitate their future projects. 

National Day Event at NYP Linkway, July - Aug 2012

EMRS Team 3 was assigned to organize a National Day event at the Linkway in school from 30^th July to 1^st August 2012, from 10.30am to 4.30pm.

Our team voted Shaun and Mei Hwa as the OICs, Chong Yin and Wei Lun as the A&P ICs and Nabilah and Faizullah as the logistics ICs. The others played their part by helping out and assisting the respective ICs.

We came up with a lot of different themes: “Our Country, Our Pride”, “One Heart, One Voice” and lastly “Loving Singapore, Our Home”. As this year’s theme is “Loving Singapore, Our Home”, we finally decided to set it as the theme for our National Day event.

We brainstormed a few ideas on how we wanted to decorate the Linkway. We finally decided to create a timeline to showcase Singapore’s history and use it to highlight important periods of Singapore’s history. To add on to the decorations, we wanted to capture the iconic moment of the National Day parade every year where fighter planes fly across the sky. So we hung fighter planes on the ceiling which give passers by the feeling of that moment. We also hung the letters, “NDP 2012” on the 8 pillars so that it can attract the attention of by passers around block A. As the triangular flags are commonly hanged around the neighborhoods during National Day period, we thought of hanging them around the Linkway to set the atmosphere for National Day.

For this roadshow, we managed to get a total of 13 vendors, namely; Jeff Kester, Rosabella Nails Services, Annabelle who is an NYP student selling female apparel, Jade Tang Designs, Benta Berry, Summer Love, ELF which mainly sells phone accessories, Alescere, Mike Culture, Mini D, G6 Global and Dress Up. A total of 5 apparel, 1 makeup, 3 accessories, 2 bags, 1 skincare and 1 nail services vendors.

      

We encountered many problems before the event as well as during the event. We needed to update all the vendors constantly about the event details. The logistics team had to change the floor plan and the fixtures list several times as many vendors had last minute requests for the space and fixtures required.

Make-A-Wish Board

Our A&P Decorations.    

Our roadshow promotion

NDP Timeline that showcases the Singapore history.

On the first day of the event, we did not know what to expect. We started out by touching-up the decorations that we had put up last Friday. Some parts of the timeline were loose so we had to secure them again. Others were busy hanging up the letters and arranging the fixtures brought up from the fixtures room.

Team 3 setting up for the event.

Setting Up.

Our team was able to overcome the challenges and managed to settle the vendors down and also quickly responded to their impromptu requests. The crowd began to increase during the lunchtime hours and the whole linkway was filled with shoppers.

        

Our Booths.

After the tear-down on day 1, we had a debrief with the OICs and reflected on the problems that occurred that day and made plans on how to avoid repeating the same mistakes.

Jade Tang Designs keychains was a big hit.      

 Detrox Sweets came on the second
and third day to give out free sweets.

Our friendly sales person of Benta Berry.

The nails services booth.     

The set up and tear down were much faster and more efficient on the second and last day as we know what we were supposed to do. We started tearing down at 4pm on the last day and we had trouble clearing the double sided tape residue that was left on the glass pane. That slowed down our whole tear down process. However, everyone played their part well and we managed to clear everything up by 6.10pm. After which, we did a short debrief and ended the event. We managed to exceed the sales target and achieve a total of $7K. Overall, we think everyone did a great job in the event. Although we had encountered many problems especially with the vendors and the A&P, our team managed to pull through and made the event a success.

Here is a short video clip on what happen on that day. Enjoy!

 

'Snack Haven'- Mini Roadshow by EMRS Team 2

Fancy a snack to satisfy your craving or some chilled drinks to quench your thirst?

Team 2 was assigned to selling ‘Cheers’ items for the mini roadshow, which was carried out along the NYP Link way, on Tuesday, 17 July 2012, from 10:30AM to 3:30PM. Our booth was set up at the back, next to Team 3’s booth and it was called the ‘Snack Haven’.

Preparation

We were given about a week to prepare for this internal event. The ICs for respective roles were decided; Hamdan was the overall IC, Marilyn was in-charge of the A&P, Adeline Seah was in-charge of the Logistics and Wang Peng was in-charge of the Finance role. The rest of the members will be helping them out. We were given S$20 to prepare for this event.

We started out by sourcing for stocks in the ‘Cheers’ store to sell at our booth. As the booth space is a constraint for the team to display and store the stocks, we have to determine some of the most popular products to sell, so that sales is high and return of the stocks is low.

Then, we proceeded on to brainstorm the theme of our booth. The team went through many considerations when a range of different ideas were suggested in this discussion. Our preparation to set up the theme at our booth consists mainly on determining the design of our decorations, our dress code and how we will display our items. We spent a total of S$16.65  on these.

Some of the team members preparing the props for the booth

               

Later, we decided on the fixtures we will need to set up the booth. We also did a trial set-up of the booth the day before the event to determine the time we require to set up the booth.

On the Event

A total of 6 members were assigned to mobile-selling around the campus while the rest will be at the booth. The team mates who participated in the mobile-selling made several trips around the different schools in the campus, before and after the lunch break. Bringing the snacks and the drinks to the students and sell it to them managed to rocket the total sales of the event.

Setting up of the booth as fast as possible

Finally, the event ended promptly on time. We had fun throughout the process. 

Moreover, even though the return of the fixtures and the stock count at the end were tedious, it was a fulfilling experience as we have learnt how to take responsible in the things we do.